Administration Assistant for Landscaping
Company: The Club at Quail Ridge
Location: Boynton Beach
Posted on: May 27, 2023
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Job Description:
Position Summary
-Responsible for general administrative office work as it relates
to the Landscaping Department; responsible for record keeping and
administrative tasks as assigned by the Director.
Essential Functions
-Perform as the main receptionist/secretary/admin.in the
Landscaping area/department.
-Performs a variety of administrative and office support activities
for the Landscaping department and Director of Landscape
Operations.
-Receptionist duties to include fielding/answering telephone calls,
greeting and directing/assisting all residents, members, employees,
and visitors.
-Duties to include data entry, creating spreadsheets and various
documents, coordination of meeting rooms and filing.
-Answer all telephone lines promptly and pleasantly. Direct
visitors to appropriate personnel and answer general inquiries.
-Prepare letters, memos, and forms as required.
-Assist managers with any payroll duties for Landscaping, collect
attendance and time off sheets.
-Assist other departments and/or managers as requested.
-Compile data for end-of-month plantings, flowers, chemical, and
fertilizer inventory.
-Coordinate all purchasing through the use of purchase orders,
purchase requisitions, and in-stock inventory tickets.
-Compile data for water usage, inputs on computer, and generates
monthly reports for accounting,
-Communicate in a courteous manner with employees, guests, members
and vendors.
-Assist Director with end-of-month procedures for the department
and producing end-of-month reports.
-Input quarterly inventory data and produce reports.
-Update website weekly listing Landscape activities.
-Attend Landscape meetings as recording secretary; compile minutes
and agendas and distribute in an accurate and timely manner.
-Code and track all invoices for Landscape department.
-Responsible for tracking, receiving, and distribution of employee
uniforms.
-Order office supplies when needed to include researching suppliers
and pricing.
-Book conference rooms working with other administrative areas for
correct set up of business meetings.
-Provide administrative support to co-workers in the Landscape
area.
-Responsible for outgoing mail and opening, sorting, and
distribution of incoming mail, ensuring adequate postage is
maintained.
-Handle/process Fed-Ex and other carrier requests.
-Log all incoming parcels and notify recipients.
-Prepare memoranda's and documents, make copies and send faxes as
needed.
-Ability to deal with members, employees, and management tactfully,
calmly, and professionally.
-May assist with overflow work from other administrative areas as
needed.
-Responsible for date entry to create, track and close out time and
material service work orders for landscaping and forward copies to
accounting.
-Coordinate inventory management regarding landscaping work
orders.
-Perform any other task/duties as assigned by management.
Apply on our website at:
http://www.quailridgecc.com/
https://quailridgecc.applicantpro.com/jobs/
Drug Free Workplace
Keywords: The Club at Quail Ridge, Boynton Beach , Administration Assistant for Landscaping, Other , Boynton Beach, Florida
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