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Payroll Coordinator

Company: City of Boynton Beach, FL
Location: Boynton Beach
Posted on: June 25, 2022

Job Description:

Purpose of Classification The purpose of this classification is to perform advanced technical and professional work in the processing and maintenance of payroll transactions and data, tax information, and required State and Federal payroll reports. Work is performed under the general supervision of the Deputy Finance Director or Finance Director in the preparation and processing of the City's payroll. Work involves a variety of duties relating to the payroll function. Essential Functions The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Receives, reviews/verifies, and processes Employee Activity Reports; records employee status changes such as promotions, salary changes and retirements; records employee information changes such as direct deposit, tax, credit union, deferred compensation and dependent insurance; records schedule changes for departments; records bonus vacation hours. Maintains payroll system processing with frequent review. Coordinates and implements payroll processes including maintaining account codes, overseeing the entering of hours, making corrections, ordering reports, verifying trails, and executing and balancing final active payroll to issue paychecks. Maintains systems, performs maintenance of earnings and deduction codes. Coordinates scheduling and maintenance of ATSPrintfreedom system; inputs and maintains deposits, and W4 and W2 information. Maintains deduction balances for deferred compensation, and other voluntary and involuntary payroll deductions. Assists Human Resources by providing payroll and wage information needed to calculate employee benefits. Creates and processes supplemental checks and voids and stop payments through the bank. Ensures departmental payroll processing compliance with union contracts, and Human Resources/Payroll policies and procedures.Calculates retroactive pays and lump sum payments; verifies Hours Proof report against departmental time sheets. Oversees the preparation and processing of direct payment requests from payroll deductions related to insurance plans, retirement payouts, garnishment of wages, union dues, and various fees or fines; prepares memos providing explanations of payroll deductions to City employees. Assists employees with concerns and questions regarding pay rates or calculation of pay. Prepares the Community Redevelopment Agency's (CRA) payroll and processes changes. Prepares various tax reports related to payroll withholdings, social security, Medicare, and unemployment; submits reports to state and federal agencies on a quarterly and annual basis. Processes and monitors employee and employer contributions to the Health Savings Accounts (HSA). Receives and responds to questions and issues related to payroll; researches issues and initiates problem resolution. Provides training to educate staff on problem resolution. Assists with year-end process. Conducts payroll research and makes adjustments as needed. Runs manual checks for emergency vacation cash out, lost checks and other approved situations. Evaluates work policies and procedures and office standards; devises new work methods, policies and procedures as needed. Reviews and processes claims for workers' compensation; maintains related files and records; prepares wage statements. Completes various forms, surveys and reports including income verifications, unemployment reports, and surveys. Prepares and distributes W-2 wage statements to City employees; provides duplicate forms upon request. Processes Affordable Care Act forms 1094C and 1095C. Coordinates and provides assistance with requests for information during the external audit process. Responds to requests for information from the Pension Administrators. Maintains a comprehensive, current knowledge of City policies and procedures, union contracts and all payroll related regulations. Maintains listings of new, transferred and terminated employees for insurance administration. Coordinates with Human Resources to update premium changes in computer during open enrollment for insurance; prepares and processes payments for insurance programs and employee benefit deductions. Prepares payroll reports as needed. Operates a personal computer, general office equipment, scanner, shredder, and other equipment as necessary to complete essential functions; uses payroll software, word processing, spreadsheets, database, e-mail, internet, or other computer programs. Communicates with supervisor, employees, other divisions, other departments, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Maintains a comprehensive, current knowledge of applicable union contracts, the Personnel Policy Manual, and various payroll regulations. Provides assistance to other employees or departments as needed. Performs other related duties as required. Minimum Qualifications

  • High school diploma or valid equivalent; and
  • Three (3) years previous experience including the processing and transmission of payroll.PREFERRED QUALIFICATIONS Minimum Qualifications for education and experience must be met before consideration of the following Preferred Qualifications:
    • Associate's degree in Finance, Business or Accounting.
    • One (1) year of previous government experience in finance;
    • CPP Certification or FPC certification
    • Experience with City's enterprise system.
    • Experience with Kronos system. Supplemental Information COMMUNICATION COMPETENCIESThe ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail.Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.Ability to prepare accurate and thorough written records and reports.Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.Ability to establish and maintain harmonious relationships with Supervisor, City officials, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.KNOWLEDGE, SKILLS AND ABILITIES (KSAs)Knowledge of standard principles, practices, methods, and techniques of payroll administration.Knowledge of City, State, and Federal law, rules, and regulations controlling payroll and pension processing and record keeping.Knowledge of automated Human Resources/Payroll Systems. Knowledge of labor and public record laws pertaining to payroll and ability to apply said laws to the procedure of processing payroll. Ability to learn the proper application of City payroll, budget, insurance, and benefit programs, policies and procedures.Ability to make arithmetic computations and conduct statistical analyses.Ability to accurately complete detailed paperwork and computations.Ability to work under pressure and abide by strict deadlines. Ability to establish and maintain effective working relationships with employees and the general public. Skilled in mathematics and accounting principles. Ability to effectively use all job related software. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (0 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements : Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. VETERANS' PREFERENCE Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

Keywords: City of Boynton Beach, FL, Boynton Beach , Payroll Coordinator, Human Resources , Boynton Beach, Florida

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