Assistant to the Social Activities & Events Manager
Company: The Club at Quail Ridge
Location: Boynton Beach
Posted on: May 26, 2023
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Job Description:
Position Summary
Responsible for assisting the Social Activities and Events Manager
with planning and executing social events and activities at this
community including scheduling and planning at the Clubhouse.
Implement and monitor a monthly calendar of events and activities
for a large, busy gated community, including seminars, weekly
classes, tours, special guests/speakers, luncheons, monthly get
together/dances, large scale holiday dinner dances, off site
excursions and family events. Requires budgeting, marketing, and
all aspects of events from start to finish. Works with membership
and a variety of committees to ensure residents are satisfied with
the amenities and opportunities offered. Interact with residents
and staff in a professional manner. Responsible for ensuring
members/guests receive consistent friendly, attentive and efficient
service. Cooperates fully with all management staff to achieve the
team development management approach.
Essential Functions
-The assistant to the Social Activities/Events Manager is
responsible for assisting in the planning, execution, and
coordination of the community social activity calendar, field
trips, guest lectures, events, banquets, catering, parties, card
playing, etc... for the membership to include booking
entertainment, d--cor, menu planning and timing of any food
service.
-Responsible for assisting Managers in planning and executing
children's/family club events.
-Responsible for assisting in proposing and developing new events
on an annual basis and throughout the year as necessary.
-Responsible for documenting events to be posted on club's website
and newsletter.
-Meets with members regarding party/event planning needs, to
include creating menu, d--cor and determining pricing for
event.
-Works closely with Executive Chef on menu planning and preparation
for each individualized event.
-Produces BEO's and BEO packets for distribution to Food & Beverage
Managers/Directors and other staff.
-Assist with set up and execution of all functions.
-Responsible for assisting Director of Clubhouse Operations and
managers with daily duties to ensure all club activities,
functions, events, banquets, and caterings occur as directed.
-Works closely with managers and receptionists to procure necessary
items for functions and activities.
-Works with Director of Clubhouse Operations and Food & Beverage
Managers on policies and training procedures.
-Attends all Food & Beverage meetings and reports on progress of
upcoming events.
-Helps develop internal reporting procedures of F&B
activities/events along with proper documentation of all member
billings.
-Provides support to Director of Clubhouse Operations and other
Food and Beverage Directors and/or Managers, and perform a variety
of administrative tasks/functions as assigned.
-Works with clubhouse receptionists as it relates to the daily
routine and clerical contribution to club operations.
-Coordinates the initiation of check requests for entertainment, as
well as, requests generated by other club and member activities
with receptionist.
-Arranges and schedules reciprocal dining and entertainment for
membership.
-Assists with the concierge program and delivery service to
membership.
-Assists with the purchase order distribution and
recordkeeping.
-Generates daily sales abstracts, void reports and other
reports/summaries.
-Utilize POS system/Jonas to record and insert events/activities
and charging to membership. Assists with any updates to software as
dictated by Jonas. Responsible for menu programming into POS
System/Jonas.
-Assists with the order, distributes, and inventories clubhouse
uniforms.
-Distribution of promotional marketing materials throughout
Clubhouse for upcoming events including posters, flyers and weekly
calendars. Works closely with Marketing and Clubhouse Director to
facilitate such marketing material.
-Maintains par stock as it relates to Clubhouse office
supplies.
-Assists management with the party planning and execution process.
Procures all or most of the event materials including but not
limited to props, costumes, lighting, flowers, decorations and
entertainment.
-The position is also required to spend time in the facility/area
during events/activities as a highly visible events representative
as needed.
-Ensure appearance of personnel and cleanliness in all service
areas is up to standard.
-Implements established policies, assuring standard procedures are
followed at all times.
-Handles, resolves, and addresses member complaints/feedback.
Reports problems to Directors/Managers (when applicable) to prevent
reoccurrence.
-Works closely with F&B managers to ensure employees comply
with policies and procedures.
-Assisting with any setup/break down duties prior/post shifts.
-Adhere to all service standards, policies, and procedures.
-Maintain neat appearance and courteous manner.
-Punctuality and a good attendance record are expected.
-Assist Food & Beverage Managers/Directors with any training and
administrative tasks.
-Perform any other duties/tasks as assigned by management.
Apply on our website at:
http://www.quailridgecc.com/
https://quailridgecc.applicantpro.com/jobs/
Drug Free Workplace
Keywords: The Club at Quail Ridge, Boynton Beach , Assistant to the Social Activities & Events Manager, Executive , Boynton Beach, Florida
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