Executive & Project Coordinator

Company: AlphaStaffHCM
Location: Miami
Posted on: February 16, 2026

Job Description:

Job Description Job Description A client of AlphaStaffHCM™ is searching for an Executive and Project Coordinator to provide administrative coordination and support to the CEO and serve as a key point of communication across departments and external partners. This role based in North Miami Beach, offers a unique opportunity to support leadership and help organize key initiatives, meetings, and workflows. The ideal candidate is highly organized, proactive, and comfortable communicating with both internal staff and leadership as well as external parties. Key Responsibilities: Provide administrative support to senior leadership, calendar management, and meeting coordination. Prepare correspondence, reports, and materials for internal meetings or external outreach. Organize and maintain electronic files and records. Coordinate basic logistics for meetings, events, and occasional travel. Track deadlines and support project-related tasks or checklists. Monitor emails and flag high-priority items or requests. Support general office operations and vendor coordination as needed. Qualifications: 2 years of experience in an administrative or executive support role, ideally within a nonprofit, government, or grant-funded organization; a college degree is preferred but not required. Strong attention to detail and ability to manage multiple tasks simultaneously. Professional communication skills, both verbal and written. Able to exercise discretion and maintain confidentiality. Strong tech skills (Microsoft Office 365, Zoom) and the ability to quickly learn new tools. Bilingual in Spanish is a plus. Compensation and Perks Salary range: $60,000–$68,000 annually, based on experience. 100% employer-paid medical, dental, and vision coverage for employee-only plans. Generous PTO and a 403(b) retirement match. A collaborative, values-based culture. Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.

Keywords: AlphaStaffHCM, Boynton Beach , Executive & Project Coordinator, Administration, Clerical , Miami, Florida