Central Billing Office - Project Assistant *Onsite - Boynton Beach, FL*
Company: NYU Langone Health - Symphony Talent
Location: Boynton Beach
Posted on: March 17, 2023
Job Description:
Position Summary:
We have an exciting opportunity to join our team as a Project
Assistant.
Reporting to the Project Manager, the Senior Project Assistant will
support the CBO South office in the day to day administrative
needs. The position will focus on project/program support and a
variety of moderately complex clerical functions (gathers,
receives, classifies, reconciles and consolidates data, moderate
data analysis, coordinates efforts (e.g., scheduling appointments,
tracking, supervising surveys, preparing presentations, etc.) with
assigned staff, compiles information and prepares reports,
summarizes documents, responds to routine and non-routine inquires
and complains, greets and directs visitors, etc.) and other related
duties for a supervisor or department. Excellent collaboration
skills will be necessary to coordinate the various activities for
the projects and works well under general supervision as a part of
the revenue cycle team.Job Responsibilities:
- Project Support: Provides project/program support in the
preparation of project relevant materials that includes but is not
limited to: assisting with project planning and implementation;
managing the logistics of and coordinating content development for
meetings, conferences, and other project-related events; assisting
with the design, development and dissemination of project products
and reports; coordinating and monitoring project budgets;
coordinating proposal development and managing the proposal
process; assisting with project data collection activities to
maintain and improve the effectiveness of the workflow and ensure
customer satisfaction.
- Performs and participates in other job related duties as
required.
- Employee Engagement: Makes name tent cards, sends out Birthday
Cards and coordinates other event logistics for staff (e.g.,
Parking spot weekly raffle, Pumpkin Decorating contest etc.)
- Clerical Support - Makes and provides clerical support to the
department/unit (photocopy, fax, mails, and files, data entry,
sorts and distributes mail, etc.) and other related duties as
needed. May order office supplies. Meets and greets clients;
Resolves non-routine situations based on established policies and
procedures and refers non solved issues and questions to the
appropriate party.
- CBO Payer Website Access Requests to help activate/deactivate
administrative profiles.
- Filing and Mail Distribution - Maintains office filing and
storage systems by sorting, scanning recording and filing written
material in alphabetical, numerical, or subject order as needed.
Retrieves material from files upon request and keeps records of the
movement of file materials. Opens, sorts, routes and distributes
mail to the appropriate party. Screen mail to determine which
letters can be answered independently.
- Scheduling and Coordinating: Independently maintains routine
calendar, schedules appointments, assist in preparing for
conferences (checking the logistics and technical support, ordering
and setting up food, etc.) and other related duties. May assists
with special events planning.
- NoneWord Processing/Typing: Prepares and proofreads memos,
reports and applications. Independently prepares responses to
routine correspondence. Develops documents for presentation or
meeting.
- Moderate Clerical Functions including completing forms/reports,
faxing, receiving, submitting purchasing requests, makes and/or
receives calls.
- I-9 Sterling Sign-Off to identify and verify new hires.
- MyTime Sign-Off Manager Back-Up.
- Ensure Project Timelines stay on track.
- Onboarding Training: Assists in onboarding new hires for Day 1
orientation which includes reviewing Policy & Procedures, Direct
Deposit and overall acclimation to NYU Langone Health. Reviews
workflows and makes recommendations for process improvement if
applicable to ensure efficiency.
- Epic: Trained in Epic to complete requested tasks including DAR
label printing and responding to CBO Legal Billing Requests some of
which are high priority.
- Reports: Receives, classifies, reconciles and consolidates
data. Compiles and prepares routine factual forms and reports based
on information readily available, verify information, determines
report format, identifies discrepancies and make corrections.
Research problems, issues and concerns and responds to requests for
information and summarizes data based on information compiled from
various sources.
Minimum Qualifications:
To qualify you must have a Excellent interpersonal skills.
Strong customer service orientation.
Excellent analytical and problem-solving skills.
Excellent written and oral communication skills.
Ability to multi-task and/or coordinate multiple assignments are
required.
Extensive knowledge of Windows platform including MS Word, Excel,
PowerPoint and Outlook.Preferred Qualifications:
Associate's degree preferred with one to three years administrative
experience or equivalent combination of training and relevant work
experience.
Keywords: NYU Langone Health - Symphony Talent, Boynton Beach , Central Billing Office - Project Assistant *Onsite - Boynton Beach, FL*, Administration, Clerical , Boynton Beach, Florida
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