Office Manager

Company: First Onsite - US
Location: Boynton Beach
Posted on: August 5, 2022

Job Description:

Job DescriptionA DAY IN THE LIFE OF AN OFFICE MANAGERThe Office Manager is responsible for providing support to management in the form of orchestration of administrative functions. They will be responsible for overseeing all office functions. They will be expected to create high levels of customer satisfaction and assist in delivering an exceptional customer experience meeting and exceeding expectations. They will be expected to conduct themselves in a business-like manner at all times. RESPONSIBILITIES

• Direct and coordinate all aspects of the company administrative and bookkeeping functions
• Arrange appropriate training and development as needed
• Complete inner office documentation
• Prepare bank deposits
• New job lead intake, forward to RM/Lead PD
• Customer Service, answer phones (when necessary) and respond to all customer requests
• Customer set up in Sage
• Job File production/management
• Prepare customer contracts and scan signed documents to shared drive
• Process billing and credits
• Assist with A/R duties including collections
• Code A/R checks received
• Participate in weekly production meetings, update participants, contract and budgets for new jobs into Sage
• Coordinate and book travel arrangement for staff
• Prepare and deliver documents to collection agency for liens, collections and small claims processing
• If applicable, supervise administrative bookkeeping positions, clearly communicating responsibilities, expectations, and job performanceQUALIFICATIONS
  • Ability to organize, plan and prioritize work
  • Computer literate; MS Word, Excel, MS Project, Outlook
  • Knowledge of industry policies and procedures
  • Knowledge of budgeting and cost control
  • Ability to set and monitor goalsTHE COMPANY offers excellent benefits including: Medical, Dental, Life, Long Term Disability, PTO days, Paid Holidays and a 401(k) Retirement Plan.THE COMPANY is an Equal Opportunity Employer. THE COMPANY will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status.Third party resume submissions not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.THE COMPANY is an E-Verify Employer.
    
    Job Posted by ApplicantPro

Keywords: First Onsite - US, Boynton Beach , Office Manager, Administration, Clerical , Boynton Beach, Florida