Executive Administrative Assistant

Company: Express Stores, LLC
Location: Boynton Beach
Posted on: January 15, 2020

Job Description:

OverviewExecutive Administrative AssistantBoynton Beach, FloridaReporting directly to the COO, the Administrative Assistant will provide executive support for a small team of partners and C-Level employees. The Partners and C-Level employees travel between 2 Corporate offices in New Jersey and in Florida and will need varying levels of support depending upon location.--Our Administrative Assistant must possess a make it happen attitude and enjoy working in a fast-paced retail environment that is mission driven.-- The ideal candidate will have the ability to exercise good judgment in various situations, possess strong written and verbal communication skills and must be an independent self-starter.ResponsibilitiesRESPONSIBILITIES

• Managing an extremely fast paced calendar for retail team
• Arranging detail travel plans including flight, rentals and hotels
• Organizing group meals for executives and catering for meetings in NJ and Florida offices
• Anticipates needs of Executive team and C-Level team
• Planning large scale multi-day group events which will include flights, hotel and some entertainment
• Provide a smooth bridge of communication between Executive team and external teams
• Successfully completes critical aspects of deliverable with very hands -on approach, including drafting letters, personal correspondence, emails and other tasks that facilitate the COOs ability to effectively lead the company
• Creating spreadsheets and presentations when needed
• Practice discretion when conducting personal errands as needed
• SOME OFFICE MANAGEMENT IS A BIG PLUS--QualificationsQUALIFICATIONS
  • Strong interpersonal skills and ability to build relationships with external partners and vendors
  • Excellent written and verbal communication
  • Professional maturity and discretion in order to handle a variety of demands
  • Highly resourceful team player but is also self-motivated so can work independently
  • Proficient in Microsoft Outlook, managing multiple Calendars, Excel, Word and Power Point

Keywords: Express Stores, LLC, Boynton Beach , Executive Administrative Assistant, Administration, Clerical , Boynton Beach, Florida